This photo may be used by a law firm or a lawyer to show that they provide zoom conferences and meeting to clients.
Security of a Zoom Meeting
If you are going to provide zoom meetings at your law firm, make sure the meetings are secure by setting the following protocols:
- Allow only invited and signed in users to participate in the meeting.
- Do not allow anyone to join the meeting before the host for the meeting has arrived.
- Lock the meeting as soon as all participants are present.
- Turn off participant screen sharing.
- Create a random ID for the meeting.
- Have a waiting room so you can screen the participants.
- Avoid file sharing in Zoom. You may file share through an application approved by your law firm.
- Send information to your clients and other lawyers who will be attending the meeting explaining to them what is expected of them during the meeting. Provide an explanation to your clients about the confidentiality of the online meeting and how your law firm treats online meetings.
- Screenshot at the beginning and end of your session for your own client records.
For more information about Zoom Security Please read this article by Zoom about Zoom security
Billing a Zoom Meeting
Note: Zoom meetings may be billed as phone calls or meetings. If your law firm is billing hourly, please ensure your client and the other lawyers are aware of your law firm’s stance on Zoom billing.
If you find that your client or the other lawyers forget zoom time when it comes time to review the billing, set a visible timer so that everyone in the meeting is aware of how much time has been used and that you are documenting and recording the zoom session.
Blue Sky provides a timer on zoom that allows you to document the exact length of the zoom meeting. If necessary, screenshot the beginning and the end of each of your sessions with each client so that it becomes a standard practice for your zoom meetings.